Orders and availability
Store orders are transferred to the inventory system. Stock availability can be sent back to the store if the agreed integration supports it.
What do you gain?
No manual re-entry of order items.
System integration services.
Connect WooCommerce,
your ERP and business tools.
I connect business applications so agreed orders, product data and stock availability can move between them. You work directly with me to define the data flow, check what each system supports and test the connection before launch.
Online Store New order from a customer
Data verification and transfer
Inventory management software Order ready for processing
You see what has been passed on.
What can you connect?
Here are some examples. I confirm what is possible after reviewing the applications and the access included in your plans.
Inquiries in one place
The form sends contact details and the enquiry to your customer database, where you can review the customer’s needs later.
What do you gain?
You do not copy contacts from messages.
Data ready for a report
Selected sales information is transferred to a spreadsheet in a pre-defined format. We define the columns, date range, and update frequency.
What do you gain?
You don't collect the same data from scratch.
WooCommerce integration with inventory and sales
Do you have a WooCommerce store and manually transfer orders to another application? Start with one data flow. We agree what goes to the inventory system and what comes back to the store, such as stock availability or order status.
Products and stock levels
I map products and variations using agreed identifiers, such as SKU. We define which system controls availability, how reservations and any stock buffer affect it, and which fields the integration may change. Prices and descriptions are separate from stock updates and are included only when agreed.
Orders and statuses
We agree when an order reaches the warehouse, which details are required and how fulfilment statuses return to WooCommerce. I check missing data and repeated requests so a retry does not create another order. Invoices, shipment labels and tracking updates require their own agreed scope.
Are you just planning a store?
It's worth establishing the necessary connections before building your catalogue and order processing. If you're creating a new store, check out my WooCommerce development service with integrations . If you'd like to explore the dashboard and system's capabilities first, read the WooCommerce guide .
I confirm integration options, required account plans and provider fees before quoting. Not every connection is available as a ready-made plugin.
Connected data can also support sales profitability analysis. Explore my e-commerce sales and cost reporting project: sales, fees, advertising, shipping and returns in one view, with clear indicators of data completeness.
Follow one order through the process
The example illustrates an order moving from a store to an inventory system, including complete data and missing information. Try both scenarios and a repeated transfer to see how missing data and duplicates are handled.
In the store
Order SK-1042 New
- Product
- Dotted notebook · 2 pcs.
- Delivery
- Courier
- Address
- 10 Sample Street, 00-001 Warsaw
In the inventory system
Waiting to be transferred
The result area shows a confirmation or explains what needs correcting.
The demonstration uses fictional data and does not connect to a real store or inventory system.
You make the rules. You see what happens.
Before implementation, we define what the connection can do. You get a clear way to operate it and verify its results.
Run it when you need it
By button, at set intervals, or after an event, such as a new order. Available options depend on the programs being combined.
See results and any issues
You can check execution history and confirmations. If data is missing or a program is unavailable, you'll see information about the cause.
You can pause subsequent tasks
We agree how to stop automatic runs. Pausing does not undo data already transferred.
Choose the data and its direction
We agree which information moves in each direction. Updating both systems needs separate rules, including which system holds the authoritative price.
On the computer or on the server?
The program runs on your computer whenever the device is turned on and has the necessary access. If you need to work independently of your computer, we will discuss the feasibility of running it on a server and the cost of maintaining it.
Feasibility and acceptance checks
A supported system name is only a starting point. I check the actual version, access and workflow before confirming what I can deliver.
What I check before quoting
I review the API or supported file exchange, required account plan, access permissions and provider limits. We identify the source of each field, product and variation mappings, update direction and the expected volume of work.
I also check the processes that affect the result: reservations, cancellations, partial returns and more than one warehouse or sales channel. If a ready-made connector fits, I explain that option; if a required connection is unavailable, I say so before proposing implementation.
What we verify before launch
The agreed acceptance checks cover correct records in both systems, missing information, retries, an unavailable application and older updates arriving after newer ones. We define how failures are recorded, who responds and how to pause subsequent runs.
I use a test environment or an agreed, isolated data set. A stock update must leave unrelated prices and descriptions unchanged. Handover includes the agreed field mappings, operating instructions and test results. Restoring a configuration must not discard real orders received in the meantime.
Example: an order for three units is transferred once; repeating the request should not create another warehouse order or reserve the same stock twice. This is an acceptance scenario to test in the connected systems, not a claim that the on-page simulation connects to a real warehouse.
What do you get and how much does it cost?
You work directly with me. I first check the integration options, then present the scope, price and delivery date.
Included in the agreed implementation fee
- Connecting the selected applications within the agreed scope
- Configuration of the required access and run method
- Tests with sample data, including missing information and duplicate entries
- Instructions and a demonstration of how to use the integration
- Client portal access to track project progress and agreed details
A quote tailored to the integration
The cost depends on the applications, the amount of information transferred, the direction of data exchange and how often the integration runs.
Any provider fees, server costs and ongoing support are listed separately. Changes to the connected applications may require updates to the integration.
Ask about an integrationWhat should you tell me?
A short description is enough. You do not need to know the technical terms.
- Which applications do you use?
- What do you currently type or copy manually?
- Where should the information come from and where should it go?
- How often should it update?
- Which application versions and account plans do you use, and is API documentation available?
- Roughly how many products, variations and orders are involved?
- Which system should control stock, prices and order statuses?
- Can you provide an anonymised example and describe what currently goes wrong?
For example: ‘I have an online store and an orders spreadsheet. I want new orders added to the spreadsheet every hour.’ Do not send passwords or access keys for the initial discussion.
Questions before connecting applications
Can my applications be connected?
I will check based on the application names and the data you need to exchange. Not every application provides the required connection, and some features need a paid plan. I confirm the options before preparing a quote.
What if an application has no API?
An API is a way for applications to exchange information. Where no API is available, files may be an option, such as exporting and importing a spreadsheet. I will check the possibilities; you do not need to analyse the documentation yourself.
Will data update immediately?
That depends on both applications. We agree whether data is transferred after an event, at set intervals or only when you run the process. Not every tool supports immediate updates.
What happens if there is an error or the process is run again?
I design checks for required data and a record of the result. If a problem occurs, you can see the reason. We agree retry rules and how to recognise entries already transferred to reduce the risk of duplicates. The safeguards depend on the capabilities of the connected applications.
Can changes be synchronised in both directions?
Yes, if both applications support it and it is included in the quote. We agree which data can be changed on each side and what happens when the two systems contain different values.
What support is available after implementation?
Before work begins, we record how to report errors, the correction period and the response time. Ongoing support, new features and changes needed because of external applications are agreed and quoted separately.
Which applications would you like to connect?
Tell me their names and describe what needs to pass between them. I will check the options.
Pay for actual hours — up to an agreed cap
EUR 35 net per hour
Before work starts, I agree the scope, hourly rate and maximum billable hours with you. If I finish sooner, you pay less. If the agreed scope takes longer, I absorb the extra time.
- Agreed cap: 10 hours. Completed in 6 hours: you pay for 6 hours — EUR 210 net.
- Agreed cap: 10 hours. Completed in 12 hours: you pay for 10 hours — EUR 350 net.
Additional tasks outside the agreed scope require a separate quote and your approval before I start them. Extra time needed to complete the original scope does not increase your bill.
You receive a summary of the time worked. The cap covers my fee for the agreed scope. AI usage, hosting, hardware and paid tools are separate costs, which I explain and agree with you before purchase or activation.
Discuss scope and budget